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Job Information

Job Category
Engineering/Maintenance
Employment Type
Full Time
Resume Submission Information:

If you or someone you know is interested and qualified in this position, please email a copy of your resume to Human Resources.

Job Qualifications:

Qualifications/Requirements

  • BS or BA degree preferred
  • 2-3 years of Real Estate experience preferred
  • Proficient with MRI Accounting Software.
  • Proficient with Microsoft Excel and Word.
  • General Services Administration (GSA) experience
  • Organization is critical. Must keep Property Managers organized.
  • Excellent communication skills.
  • Ability to complete tasks in a timely manner and multitask when needed.
  • Proactive work ethic.
  • Must be able to take initiative.
  • Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
Job Description:

The Assistant Property Manager supports the Property Management team with a total of approximately 800,000 square feet of commercial office and retail centers in the DC/MD/VA area. Assistant Property Manager will report daily to headquarter office in Potomac, MD, with frequent travel to assigned properties.

Job Responsibilities:
  • Assist in yearly budgets and budget reforecast. This includes use of MRI Software and creation of budget binders for owner review.
  • Daily communication with tenants, vendors and Engineers.
  • Review monthly reports and explain variances from the budget.
  • Code invoices and expenses using Nexus software.
  • Create tenant notifications and memorandums.
  • Prepare move in and out forms
  • Serve as a liaison between access control-company and tenants while managing the distribution of building access cards.
  • Obtain and review bids from vendors and contractors and made recommendations for services.
  • Attend quarterly property inspection meetings and walk throughs.
  • Communicate and coordinate collections with delinquent tenants. This includes sending delinquency and deficiency letters.
  • Assist the legal department in preparing tenants for litigation
  • Enter delinquency report notes and report status at monthly delinquency meetings.
  • Manage overtime HVAC and utility billing to tenants which includes creating and tracking invoices.
  • Create and send invoices for tenant bill backs with frequent communication to Property Accountants.  
  • GSA invoicing for construction jobs, overtime HVAC and day porter services.
  • Frequent involvement with contracts for small construction jobs and monthly service agreements. Administer the entire process from contract creation to full execution.
  • Attend monthly GSA tenant meetings and report on any outstanding invoices.
  • Create weekly status reports for each property and report status to VP of Property Management at weekly staff meetings.
  • Coordinate meetings between property manager, vendors, tenants, engineers, etc.
  • Develop strong tenant relationships and periodically visit properties for wellness checks; walk properties and tag/flag cars that are in violation
  • Maintain the tenant distribution lists
  • Sign MODs and Handyman orders on behalf of VP of PM
  • Assist with tenant move ins and move outs, including furniture delivery and pick up
  • Ensure all property files are prepared and maintained in an orderly and logical manner, including vendor contracts
  • Ensure Certificates of Insurance for vendors are up to date
  • Other duties as assigned
Job Contact Information:

mchapman@willco.com

Company Information

Willco

Company Address:
7811 Montrose Road
Potomac, MD, 20854,US
Company Phone
Company Email
Company Website

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