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PMEXPO 2027 Rules & Regulations

  1. General Definitions: The term “Event” refers to the Property Management Association’s PMEXPO. The Event is owned, produced and managed by the Property Management Association (PMA). The term “Event Facility” refers to the Prince George’s Sports & Learning Complex, where the Event will be held. PMEXPO 2027 will be held on March 18, 2027, at the Event Facility. PMA will occupy and prepare the Event Facility beginning March 16, 2027, and Participant move-in will occur March 17, 2027, in accordance with the move-in schedule provided by PMA. The term “Participant” refers to the organization that has contracted for exhibit space, sponsorship and/or advertising space and includes the organization’s officers, directors, shareholders, employees, contractors, agents and representatives. When a provision relates specifically to exhibit space or booth operations, it applies only to Participants that have contracted for exhibit space. The term “Associate Member in Good Standing” refers to a business entity that has been admitted to PMA Associate Membership pursuant to Article II, Section B of PMA’s Bylaws, whose membership is active, whose membership dues and all other amounts due and payable to PMA are current, and whose membership has not been suspended or terminated under PMA’s governing documents or policies.

  2. Eligibility to Exhibit: Exhibit space is available only to Associate Members in Good Standing and nonmember business entities that would otherwise qualify for Associate Membership under Article II, Section B of PMA’s Bylaws—that is, businesses that provide products or services customarily used in the management, operation or maintenance of residential or commercial properties. Property management companies and other entities whose primary business is owning or managing residential or commercial properties are not eligible to purchase or occupy exhibit space. PMA reserves the right to determine eligibility to exhibit in its sole discretion.

  3. Eligibility for Member Benefits: To qualify for the Right of First Refusal to purchase exhibit space, sponsorships and/or advertising, a company must have participated in the applicable opportunity at PMEXPO 2026 and be an Associate Member in Good Standing when the Right of First Refusal period opens. To qualify for member pricing, deposit payment terms or other member benefits, a company must be an Associate Member in Good Standing when PMA receives its completed application and required payment. The Participant must remain an Associate Member in Good Standing through the date of the Event. If the Participant ceases to be an Associate Member in Good Standing, PMA may revoke applicable member benefits, charge the nonmember rate and require immediate payment of any resulting balance.

  4. Application to Participate: Submission of a completed application for exhibit space, sponsorship and/or advertising space constitutes an offer to enter into an agreement with PMA. All applications are subject to PMA’s review and approval for eligibility, availability and compliance with these Rules & Regulations. Applications will be reviewed during PMA’s regular business hours, Monday through Friday, excluding federal holidays, and generally in the order received. Submission of an application does not guarantee approval or assignment of any requested exhibit space, sponsorship or advertising opportunity.

    Upon PMA’s written acceptance, the application will constitute a binding agreement (“Agreement”), and PMA will send any required invoice to the billing contact identified in the application. Payment is due in accordance with the Payment Terms and Outstanding Balances section of these Rules & Regulations. If the Participant undergoes a change in management or is acquired by another company or organization, the Agreement will remain binding upon the Participant and any successor organization.

  5. Application Period: Applications will be accepted according to the reservation schedule below. Applications will be accepted beginning at 8 a.m. ET on August 24, 2026, and will remain open until the date of the Event or until available exhibit space, sponsorship and advertising opportunities are sold out. To be eligible for inclusion in printed materials, signage, the event mobile app and other advance event materials, Applicants must submit a completed application and required payment by 11:59 p.m. ET on February 12, 2027.

  6. Exhibit Space, Sponsorship and/or Advertising Space Reservation: Exhibit space and other participation opportunities will be confirmed only after PMA has accepted the application in writing and received the required payment, as follows:

    1. RIGHT OF FIRST REFUSAL: PMA currently anticipates using substantially the same floor plan as PMEXPO 2026, and companies eligible for Right of First Refusal will have the first opportunity to reserve the same booth space they occupied at PMEXPO 2026, as applicable.

      The Right of First Refusal is subject to the continued availability of the eligible company’s 2026 booth location and to any floor plan modifications required by the Event Facility or resulting from electrical, safety, operational or other Event considerations. If a 2026 booth location becomes unavailable, PMA will make reasonable efforts to assign a comparable available location but cannot guarantee the same booth space.

      The Right of First Refusal period will open at 8 a.m. ET on August 24, 2026, and close at 11:59 p.m. ET on September 22, 2026. During this period, eligible companies may submit a completed application, including all selected exhibit space, sponsorship and advertising options, to retain their 2026 booth space for PMEXPO 2027. Companies that do not wish to retain their 2026 booth space may instead indicate alternate booth preferences.

      A $500 nonrefundable deposit is required within 10 calendar days of the invoice date. A company’s 2026 booth may be held during this 10-day grace period if the company elected to retain it but will be released if the required deposit is not received by the deadline. Indicating an alternate booth preference does not reserve or place a hold on the requested alternate space.

      Alternate booth requests will not be reviewed or assigned until after the Right of First Refusal period closes. Within each category, alternate booth requests will be prioritized in the order in which PMA received the completed application, provided the required deposit was received by its applicable deadline. Alternate booth preferences are subject to availability and are not guaranteed. A company that elects to request an alternate booth location will not retain a claim to its 2026 booth after the Right of First Refusal period closes.

      The following 2026 Associate Members in Good Standing will receive booth-selection priority for PMEXPO 2027 in the following order:
      1. Platinum Corporate Sponsors
      2. Gold Corporate Sponsors
      3. Silver Corporate Sponsors
      4. Premier Industry Development Partners
      5. Signature Industry Development Partners
      6. Supporting Industry Development Partners
      7. Lanyard Partner and Photography Partner
      8. 2026 PMEXPO Sponsors
      9. 2026 PMEXPO Exhibitor

        Platinum, Gold and Silver Corporate Sponsors and the Industry Development Partner tiers are annual PMA sponsorships. "2026 PMEXPO Sponsors" refers to sponsorships purchased specifically for the 2026 PMEXPO event by companies that did not hold one of those annual tiers. A company qualifying in more than one category will be placed in the highest applicable category.
    1. SALES TO PMA ASSOCIATE MEMBERS IN GOOD STANDING AND ELIGIBLE NONMEMBERS: Any remaining booth inventory will be available beginning at 8 a.m. ET on September 28, 2026, to Associate Members in Good Standing and eligible nonmember business entities. Between the close of the Right of First Refusal period and September 28, PMA will process alternate-booth requests and finalize the remaining inventory. Booths will be assigned in the order in which PMA receives a completed application and the required payment, subject to PMA approval.

      From September 28, 2026, through 11:59 p.m. ET on February 12, 2027, Associate Members in Good Standing may reserve a booth upon PMA’s receipt of a completed application and a $500 nonrefundable deposit. Eligible nonmember business entities must submit a completed application and full payment to reserve a booth.

      After 11:59 p.m. ET on February 12, 2027, all applicants must submit a completed application and full payment to reserve a booth. Booths may continue to be sold after this deadline, subject to availability; however, PMA cannot guarantee inclusion in printed materials, signage, the event mobile app or other advance Event materials.
    1. EXHIBIT BOOTH PLACEMENT: PMA shall act in good faith to honor the booth preferences of exhibiting Participants. PMA reserves the right to change the exhibit space location assigned to a Participant at any time when, in its sole discretion, PMA deems the change necessary and in the best interest of the Event. PMA may reject requested booth locations that would place companies offering the same or similar products or services directly across from, adjacent to or within 20 feet of one another and may require the Participant to provide alternate booth preferences. PMA shall have sole discretion to determine which companies are competitors. PMA will make reasonable efforts to maintain appropriate separation but cannot guarantee that competing companies will not be placed near one another if booth assignments or the floor plan must later be modified.
    2. EXCLUSIVE ADVERTISING AND SPONSORSHIP SALES: An advertising or sponsorship opportunity identified as “exclusive” is available to only one purchaser. Exclusivity applies solely to the specific named opportunity and does not provide exclusivity within the purchaser’s product or service category. It does not prevent a competing company from exhibiting at or attending the Event; purchasing another sponsorship or advertising opportunity; participating in educational programming; or participating in other PMA programs or activities.

      When multiple opportunities are available at the same sponsorship or advertising level, PMA does not guarantee that purchasers will represent different product or service categories. Companies offering the same or competing products or services may purchase opportunities at the same level.

      PMA Associate Members in Good Standing that purchased an exclusive PMEXPO sponsorship or advertising opportunity in 2026 will have the first opportunity to renew the same opportunity, or a reasonably comparable opportunity if the same opportunity is not offered, for PMEXPO 2027, subject to PMA approval. The same Right of First Refusal deadlines apply. Required payment will be based on the exhibit space, sponsorship and/or advertising opportunities selected in the completed application and accepted by PMA.

      After the Right of First Refusal period closes, any remaining exclusive advertising and sponsorship opportunities will be available on a first-come, first-served basis.
  1. Sponsorship and Advertising Materials and Benefits: Participants purchasing sponsorship or advertising opportunities must submit all required names, logos, artwork, copy and other materials in the formats, specifications and deadlines communicated by PMA in writing. PMA may reject or require the revision or replacement of materials that do not meet the applicable requirements; are not technically suitable; may violate another party’s rights; are inaccurate or misleading; or are otherwise inappropriate for the Event.

    If a Participant fails to provide compliant materials by the applicable deadline, PMA may omit the affected sponsorship or advertising benefit. The Participant will remain responsible for all contracted fees and will not be entitled to a refund, credit, fee reduction or waiver. Any unpaid balance will remain due.

    The Participant represents and warrants that it owns or has obtained all rights necessary to submit the materials and authorize their use. The Participant grants PMA and its authorized service providers a nonexclusive, royalty-free right to reproduce, display, distribute, resize and reformat the submitted names, logos, artwork and other materials solely to fulfill the contracted opportunity and to promote, document or archive the Event. Ownership of the submitted materials remains with the Participant or the applicable rights holder.

    If a contracted sponsorship or advertising benefit becomes unavailable or impracticable because of changes to the Event program, format, venue, production requirements or operations, PMA may substitute a benefit of reasonably comparable value. A reasonably comparable substitution will not entitle the Participant to cancel the Agreement or receive a refund, credit, fee reduction or waiver.
  1. Exhibit Space: Exhibit space shall be sold in 10’ x 10’ booths, each of which includes:
    1. 8’ high draped back wall
    2. 3’ high draped side walls*
    3. Carpeting
    4. One 6’ table
    5. Two chairs
    6. One wastebasket
    7. Company identification sign
    8. Registration for two (2) booth personnel, including complimentary lunch. Booth-personnel registration provides access to the Event tradeshow floor and lunch but does not include educational-session access.
    9. Pre- and post-event attendee list access**
    10. Basic online company listing on PMA’s website
    11. Basic listing in the event mobile app (live one week prior to the event)
    12. Exhibitor Portal Access: Full access to the exhibitor portal will be activated after PMA receives the required booth deposit—or full payment when applicable—and confirms the booth reservation. The portal provides access to marketing materials for exhibiting Participants and allows Participants to register and purchase access for additional booth personnel.

      *       Side walls may be removed only when a single company purchases two or more contiguous inline booth units, creating a 10-foot-by-20-foot or larger exhibit space.

      **Attendee List Access:
      1. Pre-Event List: The pre-Event attendee list will be provided two weeks before the Event to Participants whose participation includes a sponsorship and one week before the Event to other Participants entitled to receive the list. PMA will send the list only to designated Participant representatives who have opted in to receive communications from PMA and provided a valid email address.
      2. Post-Event List: The post-Event attendee list will be available within 24 hours after successful completion of the post-event survey. The survey will be emailed at the conclusion of the Event only to registered Participant representatives who checked in to the Event, opted in to receive communications from PMA and provided a valid email address. The survey will remain available for one week, and the post-Event attendee list will not be provided after that period.

        Both lists will include only attendees who have opted in to share their contact information.

        Lists may include each eligible attendee’s name, title, property, company and email address.

        Lists may be used only by the Participant for PMEXPO-related follow-up and may not be shared, sold or used for unrelated outreach.

        Lead-retrieval and electrical-service fees are not included in exhibit-space fees and must be purchased separately.
  1. Participant Conduct & Booth Regulations
    1. Booth Décor & Branding
      1. Balloons, helium tanks, or open flames are prohibited.
      2. ADA accessibility must be maintained.
      3. Decorations may not block doors, fire extinguishers, sprinklers, emergency equipment signage, emergency exits or lighting systems.
      4. All exhibits, signage, activities and/or personnel must remain within the perimeter of the assigned booth space. Participants may not obstruct visibility of or access to neighboring booths, interfere with other Participants or impede the free flow of traffic in aisle(s).
      5. To preserve visibility for neighboring Participants and maintain a consistent exhibit hall appearance, signs and displays in all booths are subject to height limits. Displays may be no higher than 8’ within the rear 5’ of the booth and no higher than 4’ from the midpoint of the booth to the aisle.
    2. Noise & Sound
      1. Microphones, audio, or video must not disrupt neighboring booths.
      2. PMA reserves the right to regulate sound levels.
    3. Sampling & Food/Beverage
      1. Individually packaged food and beverage giveaway items, such as wrapped candy, packaged snacks or sealed non-alcoholic beverages, are permitted.
      2. Distribution of any other food or beverage samples, prepared items or served refreshments requires prior written approval from PMA and may also require approval from the Event Facility and/or catering partner.
      3. Alcohol distribution by Participants is prohibited. Alcohol sales and service are managed exclusively by PMA and its authorized catering partners, who maintain the required insurance and licenses.
    4. Staffing & Access
      1. Booths must be staffed during all official show hours.
      2. Only registered representatives of the Participant are permitted to staff the Participant’s booth.
      3. Participants may not schedule private functions or events during official Event hours.
      4. Participants are not permitted to register, invite, or otherwise extend Participant privileges to affiliate companies, partner organizations, or other supplier entities outside of their immediate organization. Each Participant must register only its own representatives.
      5. Participants must comply with all Event Facility rules and exhibit-display guidelines. PMA may prohibit any display or exhibit that does not conform to applicable requirements or that PMA determines, in its sole discretion, is objectionable or detrimental to the Event.
      6. PMA may enter and inspect any area occupied by a Participant at any time. Participants and their representatives must conduct themselves professionally and may not disparage or defame other Participants, PMA, the Event Facility, or the employees or representatives of any of the foregoing, or engage in other conduct detrimental to the Event.
  1. Security: Each Participant representative must be registered and must display the appropriate badge while attending the Event. Admission will be by badge only. The safekeeping of the Participant’s property remains the Participant’s responsibility.

  2. Cancellation by Participant: All cancellation requests must be received by PMA in writing. 

    For cancellations received by 11:59 p.m. ET on January 15, 2027, the Participant will remain responsible only for any applicable nonrefundable booth deposit. PMA will refund any additional amount paid for the canceled opportunities.

    For cancellations received from January 16 through 11:59 p.m. ET on February 16, 2027, the Participant will remain responsible for any applicable nonrefundable booth deposit plus 50% of all other contracted fees for the canceled opportunities. PMA will refund any amount paid in excess of that obligation. If the amount paid is less than the amount owed, the unpaid balance will remain due.

    For cancellations received after February 16, 2027, the Participant will remain responsible for all contracted fees for the canceled opportunities. No refunds will be issued, and any unpaid balance will remain due.

    Cancellation does not waive any other outstanding amounts owed by the Participant to PMA.
  1. Cancellation or Postponement of Event: It is mutually agreed that if the Event is cancelled for any reason other than a Force Majeure event described below, this Agreement will be automatically terminated and PMA will determine an equitable basis for the refund of a portion of all exhibit space, sponsorship and/or advertising space fees, after due consideration of expenditures and commitments already made.

    If PMA postpones or reschedules the Event for a reason other than Force Majeure, the Agreement and all payments made will apply to the rescheduled Event unless PMA determines otherwise.
  1. Payment Terms and Outstanding Balances: Following receipt of the required nonrefundable deposit, any remaining balance is due within 30 calendar days after the invoice date (Net 30) or by 11:59 p.m. ET on February 12, 2027, whichever occurs first. Agreements submitted after February 12, 2027, require full payment as provided elsewhere in these Rules & Regulations. A one-time $25 late fee will be assessed on any remaining-balance invoice not paid by the due date stated on the invoice.

    Participants must make all required payments for PMA membership, if applicable, and all contracted exhibit space, sponsorship and/or advertising opportunities. Participants are responsible for ensuring that no other amounts owed to PMA remain outstanding. If any outstanding amount is not paid in full by the due date stated on the invoice, PMA reserves the right to cancel the Participant's exhibit space, sponsorship and/or advertising opportunities upon written notice, without refunding previously paid amounts or waiving any remaining balance due. Participants may not move into their exhibit space until all required payments have been received. PMA shall be entitled to recover all fees and costs incurred in collecting an outstanding balance.
  1. Exhibit Space Occupancy: Any Participant that fails to occupy and set up its assigned exhibit space by the end of published setup hours, leaves its space unattended during Event hours or begins dismantling of exhibit space before PMA announces the official close of the Event, may forfeit its right to exhibit space and its eligibility to exhibit at future PMA events. Participant shall not sublet or permit the use of all or any part of the exhibit space or any equipment provided by PMA.
  2. Move-In/Move-Out
    1. Participant move-in will take place March 17, 2027. A move-in schedule with specific hours will be provided by PMA and must be adhered to.
    2. Participants may begin dismantling their exhibit starting at 4 p.m., Thursday, March 18, 2027. Participants will be provided with move-out instructions on the day of the Event.

      Participants are responsible for removing all materials, products, and equipment from their booth space no later than 8 p.m. on Thursday, March 18, 2027. Any items remaining after that time may be disposed of without notice. If excessive materials are abandoned, PMA reserves the right to assess the Participant for resulting disposal or removal costs.
  1. Handling and Storage: Neither PMA, the Event Facility nor their respective managers will accept or store advance shipments, display materials, equipment or empty crates on behalf of Participants. Any shipment sent directly to the Event Facility may be refused, returned or subject to handling, storage or disposal fees, all of which will be the sole responsibility of the Participant.

    PMA’s officially designated event production contractor may, on a limited basis and subject to availability, accept properly addressed shipments for delivery to Participant exhibit spaces. Participants wishing to use this service must follow the shipping and delivery instructions provided by PMA. All applicable receiving, handling, delivery, storage and/or related charges will be the responsibility of the Participant and may be billed by PMA to the Participant.

    PMA does not guarantee acceptance of any shipment. Participants remain responsible for ensuring that their materials are properly addressed, arrive within any designated delivery window and comply with all instructions provided by PMA and its event production contractor.
  1. Codes and Agreements: Participants must comply with these Rules & Regulations and any additional Event rules or instructions adopted by PMA or the Event Facility and communicated to Participants. Participants must also comply with:
    1. All applicable fire, utility and building codes;
    2. Applicable Event Facility rules;
    3. Applicable provisions of PMA’s venue and Event-service agreements that have been communicated to Participants; and
    4. All applicable federal, state and local laws, ordinances, rules and copyright protections, including the Americans with Disabilities Act.

      Participant shall not, and shall not permit others to, do anything to its assigned space or do anything in Event Facility which would cause a difference in conditions from those previously approved by the insurance carriers of PMA, or the owners or managers of said facility, which will in any way increase premiums payable by any of said parties, and Participant shall be responsible for any such increase resulting from violation of this section.
  1. Listing and Promotional Materials: By participating in the Event, Participant grants PMA a fully paid, perpetual, nonexclusive license to use, display and reproduce the name of Participant in any directory or listing of Event Participants and to use that name in promotional materials. PMA shall not include Participant’s name in any promotions or advertising until full payment for the Agreement has been received. PMA shall not be liable for any errors in any listing or for omitting any Participant from any directory or listing pertaining to Event.

  2. Photography & Media
    1. PMA and its authorized representatives may photograph and record the Event for promotional purposes. By attending the Event, each Participant representative authorizes PMA to use photographs and recordings containing their likeness without compensation. Each Participant also authorizes PMA to photograph and use images of its booth and display.
    2. Participants may not photograph or record other Participants’ booths, products, or materials without prior written consent from those Participants.
    3. Unauthorized photography or videography may result in removal from the event.
    4. Participants may photograph or record their own booth and staff for internal or promotional purposes.

  3. Liability and Insurance: This Agreement shall not constitute or be considered a partnership, employer-employee relationship, joint venture or agency between PMA and Participant. Participant hereby agrees to and does indemnify, hold harmless and defend PMA, its officers, directors, employees, agents, affiliates and subsidiaries (collectively, “Indemnified Parties”), from and against any and all liability, loss, damage, cost or expense of any kind whatsoever (including but not limited to cost, interest and attorney’s fees) which any Indemnified Party may incur, suffer, be put to, or be required to pay, incident to or arising directly or indirectly from any act or omission by Participant or any of its employees, servants or agents. Participant agrees that the Indemnified Parties shall not be responsible in any way for damage, loss or destruction of any property of Participant or injury to Participant or its representatives, agents, employees, licensees or invitees. Participant must obtain insurance policies covering exhibit materials at the Event. Exhibiting Participants must also have public liability, bodily injury and property damage insurance. Such insurance shall name Event Facility, PMA and PMA’s officially designated decorating contractor as additional insureds. Upon request, Participant shall provide a certificate of insurance to PMA.

  4. Limitation of Damages: In no event will any Indemnified Party be liable to Participant, whether in contract or tort, for any amount in excess of the exhibit space, sponsorship and/or advertising space fee(s) in relation to any damages, including lost profits arising out of or in relation to the Event, the rental of exhibit space, the conduct of PMA, any breach of this Agreement, or any other act, omission or occurrence.

  5. Protection of Event Facility: Participant is expressly bound, at its expense, to promptly pay for or repair any and all damage to the Event Facility, booth equipment or the property of others caused by Participant or any of its employees, agents, contractors or representatives.

  6. General Attendance: Registered adults 18 years of age and older may access approved areas of the Event. Individuals under 18 years of age are not permitted at the Event.

    To preserve the value of participation, representatives of business entities eligible for Associate Membership, including Associate Members in Good Standing, may attend the Event only if their organization has purchased exhibit space or another participation opportunity that includes Event access, or has otherwise received express authorization from PMA.
  1. No Suitcasing or Unauthorized Solicitation: “Suitcasing” means soliciting, promoting products or services, distributing materials or conducting other business-development activity outside a Participant’s assigned exhibit space or another area expressly authorized by PMA. This includes activity in Event aisles, lobbies, educational areas, food and beverage areas, another Participant’s booth or other public spaces. Any individual engaging in suitcasing or unauthorized solicitation may have their badge revoked, be removed from the Event without refund and be prohibited from participating in future PMA events. Suspected violations should be reported to PMA staff.

  2. Interpretation and Enforcement: PMA has sole authority to interpret and enforce these Rules & Regulations and may adopt additional rules reasonably necessary for the safe and orderly conduct of the Event. PMA’s decisions are binding on all Participants.

    PMA will determine the appropriate response to a violation based on its nature and severity. Depending on the circumstances, PMA may require the Participant to correct or discontinue the violation; remove an individual, display or materials; revoke Event badges; cancel the Participant’s Agreement; or restrict future participation.

    PMA may reassign or resell any exhibit space, sponsorship or advertising opportunity forfeited or canceled under this section.
  1. Force Majeure: PMA shall not be held liable for failure or delay in performance of this Agreement if such failure or delay is caused by circumstances beyond its reasonable control, including but not limited to acts of God, weather, fire, flood, strikes, labor disputes, civil disturbances, pandemics, government restrictions, or other emergencies. In such cases, PMA reserves the right to modify, reschedule, or cancel PMEXPO without liability. If the Event is cancelled, postponed or modified due to a Force Majeure event described in this section, this section shall govern and shall control over the "Cancellation or Postponement of Event" section above. PMA shall have no obligation to refund any fees in connection with a Force Majeure cancellation, postponement or modification, although PMA may, in its sole discretion, refund some or all fees paid.